Election administrator hired AMS Events to cut costs for back-to-school events

At its final meeting of the summer, the AMS Board met last night at the Michael Kingsmill Forum to hear an update from AMS Events on back-to-school events, to discuss a motion to reform the Election Appeals Committee and to hire an Elections Administrator.

Here’s what you might have missed.

Back-to-school events expected to see revenue drop

AMS Events Managers Nadeem Kajani and Rish Das provided updates on Jump Start, Firstweek and the Welcome Back BBQ.

Kajani said AMS is collaborating with Jump Start for the second year on events — like an outdoor movie night and a tote bag painting event — and he hopes to see this “mutually beneficial” relationship continue. continue in the future.

During the Firstweek events, Kajani said that AMS had not met its sponsorship targets for Firstweek due to inflation, but steps were being taken to compensate for this drop in revenue.

“We’re essentially spending less on events, but at the same time, we’re not compromising on the quality and liveliness of those events,” he said.

Finally, Das said AMS is on track to sell out all of its welcome barbecue tickets.

Several councilors asked presenters about post-event cleanup for the throwback barbecue after rubbish was left in Nest Square after last year’s Block Party.

Das said after the Block Party, UBC had scheduled the cleaners to pick up the trash on the Monday after the event — the Block Party was on a Friday — instead of Saturday. He said AMS is working closely with the UBC Film and Events office this year and the office is aware of the upcoming event.

Councilor Audrey Chow asked if AMS would lose money on Welcome Back BBQ.

Das said AMS still expects to lose money on large-scale events like the Welcome Back BBQ due to cost of production and ticket subsidization. He echoed Kajani’s previous comments that Events cut costs elsewhere, adding that AMS would also try to maximize revenue by selling all available tickets.

A not-so-appealing motion

Councilors also voted to refer a motion to reform the composition of the Election Appeals Committee to the Governance Committee.

The Chairman of the Board, the person appealing a decision of the Elections Committee and a representative of the Elections Committee currently sit on the Appeals Committee. If passed, the motion would have replaced the last two seats with AMS advisers.

Chow, who chairs the governance committee, said the motion was intended to ensure the appeals committee is impartial in its decision-making and to prevent potential conflicts of interest.

Councilor CK Thomas said he was concerned that by removing the person filing an appeal and the representative from the Elections Committee, the committee could make a decision without their input..

Chow said those people could still be invited to the appeal meeting and that documents related to the person’s appeal would still be reviewed.

Board of Governors representative Max Holmes asked why the conflict of interest rules for the Elections Committee did not apply to the Appeals Committee. He also asked if the UBC Senate in Vancouver had been consulted on the proposed changes since AMS Elections also oversees student senator races.

Chow said the governance committee did not want to offer restrictive membership terms to the appeals committee.

Additionally, Chow said the AMS ombudsman and board chairman were consulted. WHA President Eshana Bhangu added that Board of Governors member and student general senator Georgia Yee was also part of drafting the motion.

After a short discussion, Chow moved to refer his original motion to the Governance Committee. The motion to dismiss is carried unanimously.

In addition to discussing the election appeal committee, councilors also later approved the hiring of Ashley Haines as this year’s election administrator after voting to raise the position’s salary last week.

Jennifer C. Burleigh